Real Property – Best Management Practices

As a real property owner, can you answer the following questions?

  1. What is the Average Facility Condition Index – FCI?
  2.  What is the average cost of a Requirement relative to your Deferred Maintenance?
  3.  What is the average Requirement Cost per Square Foot?
  4.  What is the total Replacement Cost for your portfolio? Per Building?
  5.   What is the total Number of your building Assets?
  6.   What is the total Square Foot Area of your buildings?

Information-based decision support is critical to the efficient life-cycle management of the built environment.    How are you monitoring functionality, obsolescence, life safety, ADA, building codes, appearance, capacity, utilization, energy use, integrity …

These are just a sampling of basic data needed to better allocate your resources.

Federal Real Property Facility Managment

jobordercontracting.org

 

Life-cycle Management of the Built Environment – BIM – Current Status

BIM usage, despite reports to contrary, remains minimal among large building portfolio Owners.  That is to say that the “life-cycle management of the built environment supported by digital technology” is not being practiced in an efficient, transparent, consistent manner by many, if any, public or private sector Owners.    The question is why?

Reason #1 – Most Owners don’t understand the basic tenants/requirements of life-cycle management.

Reason #2 – The lack of a robust BIM Ontology

Despite popular opinion, technology is NOT the issue.

 

BIM is in desperate need of a core glossary.   A core glossary a defining dictionary that enables definition of concepts, especially for newcomers to a language or field of study. It contains a small working vocabulary and definitions for important or frequently encountered concepts, usually including idioms or metaphors useful in a culture.

In a general sense, a glossary contains explanations of concepts elevant to a certain field of study or action. In this sense, the term is related to the notion of ontology.  

Automatic methods exist to a transform a glossary into an ontology or a computational lexicon.  Computational approaches to the automated extraction of glossaries start from domain terminology and extract one or more items (glosses) for each term of interest. Glosses can then be analyzed to extract  hypernyms of the defined term and other lexical and semantic relations.

References

  1. R. Navigli, P. Velardi. From Glossaries to Ontologies: Extracting Semantic Structure from Textual Definitions, Ontology Learning and Population: Bridging the Gap between Text and Knowledge (P. Buitelaar and P. Cimiano, Eds.), Series information for Frontiers in Artificial Intelligence and Applications, IOS Press, 2008, pp. 71-87.
  2. R. Navigli. Using Cycles and Quasi-Cycles to Disambiguate Dictionary Glosses, Proc. of 12th Conference of the European Association for Computational Linguistics (EACL 2009), Athens, Greece, March 30-April 3rd, 2009, pp. 594-602.
  3. J. Klavans and S. Muresan. Evaluation of the Definder System for Fully Automatic Glossary Construction. In Proc. of American Medical Informatics Association Symp., 2001, pp. 324–328.
  4. A. Fujii, T. Ishikawa. Utilizing the World Wide Web as an Encyclopedia: Extracting Term Descriptions from Semi-Structured Texts. In Proc. 38th Ann. Meeting Assoc. for Computational Linguistics, 2000, pp. 488–495.
  5. P. Velardi, R. Navigli, P. D’Amadio. Mining the Web to Create Specialized Glossaries, IEEE Intelligent Systems, 23(5), IEEE Press, 2008, pp. 18-25.

Construction Productivity must be Owner driven – BIM, IPD, JOC

One thing is clear, the construction sector (architecture, engineering, contractors, owners, operators, users, suppliers) has been lagging virtually all other business sectors for decades with respect to productivity improvement.

I believe that the cause is largely cultural, however, any major improvement must be driven by Owners,and/or mandated by governmental regulation.

My reasoning is simple, Owners pay the bills.  Thus as long as Owners remain satisfied with the status quo and/or remain “uneducated” with respect to proven business “best practices” and lean management processes, as well as supporting technologies, economic and environmental waste will continue to be rampant.

Currently, my outlook is somewhat pessimistic.  If one looks at  capability and knowledge specific to life-cycle  facility management from an industry perspective, most has originated with the government sector, followed by higher education, state government, healthcare, process-based industries, etc. etc.    Basically, Owners whose mission is dependent upon their built environment tend to create and follow life-cycle management practices. These are Owners that can’t adopt a “churn and burn”, or “run to failure” approach to facility management.  These sectors can’t easily pack up and move if their facilities and physical infrastructure fail.

That said, even government owners, for the most part, have failed in any sort of department or agency-wide adoption of standardized best practices.  This is true even for  “simple” areas such as facility repair, maintenance, and renovation.  Only the Air Force appears to come close to having any true adoption of robust, proven, best-practices in this regard, as well as associated training, etc., most notably with their SABER construction delivery structure.

In order to effect measurable productivity improvement in the “construction” sector, , I have put together a core requirements “checklist”.

1. Robust Ontology – Cost effective information management and information reuse can only be accomplished with a detailed set of terms, definitions, metrics, etc.  This aspect is also critical to improved strategic and tactical decision support mechanisms.

2. An understanding of life-cycle management of the built environment from a collaborative, best-practices, process perspective as well as associated supporting technologies.  Forget the traditional strategy-design-construction-demolish approach.

3. Commitment to a total cost of ownership perspective including both economic and environmental costs vs. our classic “first-cost” mentality.

4. “Trust but measure” – Owners MUST conduct their own internal cost estimating and associated capital planning and compare these to contractor estimates, with each party using the same  data architecture (examples: RSMeans, masterformat, uniformat, omniclass).

5. Adoption of collaborative construction delivery methods such as Integrated Project Delivery, IPD, and Job Order Contracting, JOC, in lieu of antagonistic and inefficient design-bid-built, or even design-build.

6. STOP reinventing the wheel.  Nothing noted here is “rocket science”.  Many, if not most, processes, procedures, and technologies are readily available for anyone who does a bit of basic research!!!   Also, stop with the focus upon BIM from a 3D visualization perspective!  3D tools are great, and add value, however, INFORMATION and PROCESS drive success.

 

BLM2

The Metrics of BIM – The Manage the Built Environment

As the old saying goes…”you can’t manage what you don’t measure”.

 

 

Here’s the beginning of a list of information requirements spanning various domains/competencies, technologies, etc.,
While an important component, the 3D component of BIM has been a very unfortunate distraction.  It appears that many/most have “gone to the weeds” and/or are “recreating the wheel” vs. working on core foundational needs such as the consistent use of appropriate terminology and the establishment of robust, scalable and repeatable business practices, methodologies, standards, metrics and benchmarks for facilities and physical infrastructure management.

It is common terminology that enables effective communication and transparency among the various decision makers, building managers, operators and technicians involved with facilities and physical infrastructure investment and management.

Here are examples of metrics associated with the life-cycle management of the built environment:

Annualized Total Cost of Ownership (TCO) per building per gross area = Rate per square foot

Annualized TCO per building/Current replacement value = Percent of Current Replacement Value (CRV)

Annualized TCO per building/Net assignable square feet = Cost rate per net assignable square feet per building

Annualized TCO per building/Non-assignable square feet = Cost rate per non-assignable square feet per building

Annualized TCO per building/Building Interior square feet = Cost rate per interior square foot per building

Churn Rate

Utilization Rate

AI (Adaptation Index) or PI (Programmatic Index) = PR (Program Requirements) /
CRV (Current Replacement Value)

Uptime or Downtime – Defined in percent, as amount of time asset is suitable for the program(s) served.

Facility Operating Gross Square Foot (GSF) Index (SAM Performance Indicator: APPA 2003)

Custodial Costs per square foot

Grounds Keeping Costs per square foot

Energy Costs per square foot

Energy Usage

Utility Costs per square foot

Waste Removal Costs per square foot

Facility Operating Current Replacement Value (CRV) Index (SAM Performance Indicator: APPA 2003)

Planned/Preventive Maintenance Costs per square foot

Emergency Maintenance Costs as a percentage of Annual Operations Expenditures.

Unscheduled/Unplanned Maintenance Costs as a percentage of Annual Operations Expenditures.

Repair costs (man hours and materials) as a percentage of Annual Operations Expenditures

FCI (Facility Condition Index) = DM (Deferred Maintenance) + CR (Capital Renewal)
/ CRV (Current Replacement Value)

Recapitalization Rate, Reinvestment Rate

Deferred Maintenance Backlog

Facilities Deterioration Rate

FCI (Facility Condition Index) = DM (Deferred Maintenance) + CR (Capital Renewal) /
CRV (Current Replacement Value)

AI (Adaptive Index) or PI (Programmatic Index) = PR (Program Requirements) /
CRV (Current Replacement Value)

FQI (Facility Quality Index) or Quality Index or Index = FCI (Facility Condition Index)+ AI (Adaptive Index)

BIMF - Building Information Management FrameworkVia http://www.4Clicks.com – Premier cost estimating and efficient project delivery software for the built environment – , …

BIM Requires IPD.

BIM requires some form of Integrated Project Delivery… Period.   Why you say?

Simple.  BIM is the life-cycle management of the built environment supported by digital technology.  BIM therefore, requires the integration of multiple knowledge domains, stakeholders and supporting technologies… from strategic and capital planning, through design, construction, operations, utilization, repair, renovation, adaptation, maintenance, and deconstruction.

Efficient project delivery methods such as IPD and Job Order Contracting (JOC) are integral components of efficiently managing the built environment over time.  The help define the specialized framework needed to enable Owners, AEs, Contractors, Oversight Groups, and other Stakeholders share information and collaborate to enable the appropriate distribution of resources needed to optimize the physical and function conditions of the built environments.

BIG DATA = BIM
BIG DATA = BIM

Via http://www.4Clicks.com – Premier cost estimating and efficient project delivery software supporting IPD, JOC, SABER, IDIQ, SATOC, MACC, POCA, BOA and featuring and exclusive 400,000 line item enhancement of RSMeans cost data with modifiers and full descriptions as well as integrated visual esimating/QTO, and contract, project, and document management…. all in one application.

NIBS – Building Innovation 2013 Conference

I am writing this from Washington, D.C. while participating in the NIBS Building Innovation 2013 Conference.   The buildingSMART alliance conference is part of this gathering under the title “Integrating BIM: Moving the Industry Forward.”

BIM education and practice requires focus upon process and associated return-on-investment.   Robust communication and adoption of standard and/or “best practice” construction planning and delivery methods specific to efficient life-cycle management of the built environment are sorely needed.

It is amazing that Integrated Project Delivery – IPD, and “IPD-lite”… the latter being Job Order Contracting and SABER which are forms of IPD specifically for renovation, repair, sustainability and minor new construction…  are not being brought to the forefront as critical aspects of BIM.    It is the construction planning and project delivery method that sets the tone of any project and ultimately dictate relationships and associated successes or failures.

Collaboration, transparency, and performance-based win-win relationships are necessary components of a BIM-based philosophy.  Yet, these and other critical aspects; including  defensible, accurate, and transparent cost estimating and standardized construction cost data architectures, are neither in  forefront of current thinking nor receiving an adequate allocation of resources.

 

Far too much emphasis continues to be place on the 3d visualization component aspect of BIM, IFC format pros and cons, and other “technology” areas.

 

Technology is NOT what is holding back BIM, it is the apparent lack of understanding of … and associated failure to adopt … facility life-cycle management processes… combined and what can only be described as a pervasive “not invented here” attitude.

Many of of our peers are reinventing the wheel over and over again at tremendous cost to all stakeholders…Owners, AEs, Contractors, Subs, Oversight Groups, Building Users, Building Product Manufacturers, …not to mention our Economy and our Environment, vs. sharing information and working toward common goals.

In Never Ends!

Just read the below.  Now granted I didn’t go read the article, but since when is the majority of the cost of building in its construction?  Last I new, at least in the commercial, education, healthcare, and government sectors, 70%-80% of a building’s costs are attributable to ongoing renovation, repair, operations, etc.

Virtual Construction

By Matt Stevens MBA Ph.D.

The excitement about virtual construction is justified, since the majority of the cost of any building is the actual construction. It is many times more than cost of the design. With wasted time of labor still around 30 percent however, it is logical and rational to start there in our quest for better project outcomes. Virtual design has its place, but the real opportunity is to increase productivity, safety and quality while constructing in real time. Read our 3 page article from DBIA’s Dateline Magazine

BIM Evolution

In the long history of humankind, those who learned to collaborate and improvise most effectively have prevailed.
– Charles Darwin

BIM, the life-cycle management of the built environment supported by digital technology, requires a fundamental change in how the construction (Architects, Contractors, Engineers) and facility management (Owners, Service Providers, Building Product Manufactures, Oversight Groups, Building Users) sectors operate on a day-to-day basis.  

BIM, combined and  Cloud Computing are game changers.  They are disruptive technologies with integral business processes/practices that demand collaboration, transparency, and accurate/current information displayed via common terminology.

The traditional ad-hoc and adversarial business practices commonly associated with Construction and Facility Management are changing as we speak.    Design-bid-build and even Design-Build will rapidly go by the wayside in favor of the far more efficient processes of Integrated Project Delivery – IPD, and Job Order Contracting – JOC, and similar collaborative programs.  (JOC is a form of integrated project delivery specifically targeting facility renovation, repair, sustainability, and minor new construction).

There is no escaping the change.   Standardized data architectures (Ominclass, COBie, Uniformat, Masterformat) and cost databases (i.e. RSMeans), accesses an localized via cloud computing are even now beginning to be available.   While historically, the construction and facility management sectors have lagged their counterparts (automotive, aerospace, medical, …)  relative to technology and LEAN business practices, environmental and economic market drivers and government mandates are closing the gap.

The construction and life-cycle management of the built environment requires the integration off several knowledge domains, business “best-practices”, and technologies as portrayed below.   The efficient use of this BIG DATA is enabled by the BIM, Cloud Computing, and Integrated Project Delivery methods.

Image

The greatest challenges to these positive changes are  the CULTURE of the Construction and the Facility Management Sectors.  Also, an embedded first-cost vs. life-cycle or total cost of ownership perspective.  An the unfortunate marketing spotlight upon the technology of 3D visualization vs. BIM.   Emphasis MUST be place upon the methods of how we work on a daily basis…locally and globally  − strategic planning, capitial reinvestment planning, designing collaborating, procuring, constructing, managing and operating.  All of these business processes have different impacts upon the “facility” infrastructure and  construction supply chain, building Owners, Stakeholders, etc., yet communication terms, definitions, must be transparent and consistently applied in order to gain  greater efficiencies.

Some facility life-cycle management are already in place for the federal government facility portfolio and its only a matter of time before these are expanded and extended into all other sectors.

BIM, not 3D visualization, but true BIM or Big BIM,  and Cloud Computing will connect information from every discipline together.  It will not necessarily be a single combined model.  In fact the latter has significant drawbacks.    Each knowledge domain has independent areas of expertise and requisite process that would be diluted and marginalized if managed within one model.   That said, appropriate “roll-up” information will be available to a higher level model.   (The issue of capability and productivity marginalization can be proven by looking a ERP and IWMS systems.  Integration of best-in-class technology and business practices is always support to systems that attempt to do everything, yet do not single thing well.)

Fundamental Changes to Project Delivery for Repair, Renovation, Sustainability, and New Construction Projects MUST include:

  • Qualifications Based or Best Value Selection
  • Some form of pricing transparency and standardization
  • Early and ongoing information-sharing among project stakeholders
  • Appropriate distribution of risk
  • Some form of financial incentive to drive performance / performance-based relationships

IFMA 2012 – World Workplace and BIM

On my way back from IFMA 2012, which included the initial meeting of the BIMLO committee/group.  This is a group focused upon BIM and life-cycle operation of the built environment.

Interestingly enough IFMA’s definition of facility management is virtually equal to that of BIM.   I am hopeful that IFMA will leverage it’s potential to finally get BIM moving in the right direction, and away from the the “3d distraction”.   The true value of BIM is in the development, communication, and on-going improvement of robust business processes supporting life-cycle management of the built environment, supported by standardized terms, information, data, metrics, and supporting technologies.
Lastly, collaborative construction project delivery methods are critical to BIM, including Integrated Project Delivery (IPD) for new construction, and Job Order Contracting (JOC) for renovation, repair, sustainability, and minor new construction.

Definition of Facility Management (IFMA) – Facility management is a profession that encompasses multiple disciplines to ensure functionality of the built environment by integrating people, place, process and technology.

BIM Framework and BIG DATA for Life-cycle Management of the Built Environment

BIM Strategy and Change Management II

BIM (Building Information Modeling) is the life-cycle management of the built environment supported by digital technologies.  As such it is a process of collaboration, continuous improvement, transparency, and integration.   3D distractions aside,  achieving optimal return-on-investment (ROI) on BIM requires focus upon change management, first and foremost.  Ad-hoc business practices, traditional construction delivery methods, and legacy software must be cast aside.

BIM is managing information to improve understanding. BIM is not CAD. BIM is not 3D. BIM is not application oriented. BIM maximizes the creation of value. Up, down, and across the built environment value network. In the traditional process, you lose information as you move from phase to phase. You make decisions when information becomes available, not necessarily at the optimal time.  BIM is not a single building model or a single database. Vendors may tell you that everything has to be in a single model to be BIM. It is not true. They would be more accurate describing BIM as a series of interconnected models and databases. These models can take many forms while maintaining relationships and allowing information to be extracted and shared. The single model or single database description is one of the major confusions about BIM.(http://4sitesystems.com/iofthestorm/books/makers-of-the-environment/book-3/curriculum-built-world/categories/introductionbim-integration/)

The principles of BIM:

  • Life-cycle management: Process-centric , longer term planning  and technologies that consider total cost of ownership, support decision making with current, accurate information,  and link disparate knowledge domains and technologies.
  • Collaborative Delivery Processes:  Integrated Project Delivery (IPD) procurement and construction delivery processes that consider and combine the knowledge and capabilities of all stake holders – Owners, AEs, Contractors, Business Product Manufacturers, Oversight Groups, Service Providers, and the Community.  (i.e.  IPD, Job Order Contracting/JOC)
  • Standards and Guidelines:  Common glossary of terms, metrics, and benchmarks that enable efficient, accurate communication on an “apples to applies” basis.
  • Collaborative, Open Technologies and Tools:   Cloud-based systems architectures that enable rapid, scalable development, unlimited scalability on demand, security, real-time collaboration, and an full audit trail.

(Johnson et al. 2002) – There is an interrelationship between business goals, work processes, and the adoption of information technology. That is, changes in business goals generally require revising work processes which can be enhanced further by the introduction of information technology. But we also recognized that innovations in information technology creates possibilities for new work processes that can, in turn, alter business goals  In order to understand how information technology influences architectural practice it is important to understand all three of these interrelated elements.
Business Goals…   Work processes  ….   Information  technology
require/create               require/create                    require/create

(Via http://www.4Clicks.com – Premier cost estimating and efficient construction project delivery – JOC, SABER, IDIQ, SATOC, MATOC, MACC, BOCA, BOA.  Exclusively enhanced 400,000 RSMeans Cost Database with full descriptions and modifiers.)

Sustainability –  “to create and maintain conditions, under which humans and nature can exist in productive harmony, that permit fulfilling the social, economic, and other requirements of present and future generations.”  – US Executive Order 13423

Ceasel – Patents Pending

BIM Framework